Print this file to create a booklet to accompany the “trial size” version of MORE II.
This booklet is divided into three parts: Writing Tricks, which teaches you how to format and style an outline, Bullet Chart Tricks, which teaches you about bullet charts and slide presentations, and Organizational Chart Tricks, which covers MORE II’s tree charts. You can try out the sections in any order you wish. They are not designed to teach you all about the product, but will instead give you a quick overview of some of the product’s functionality.
Trial Size MORE II can do most things a “full size” version of MORE II can do except save, print, spell check or move your outlines to another application. This Trial Size version has online Help to assist you as you learn about MORE II. Choose Help from the Apple menu, or press Command-? and choose a command to get Help.
The MORE II Trial Size program and related files are compressed on the disk. MORE II Trial Size is not copy protected. Feel free to make copies for other people who also want to learn about MORE II.
To start MORE II Trial Size:
1. Copy the MORE II Trial Size icon onto your hard disk.
2. Double-click on the icon. This will automatically create a folder containing all of the MORE II Trial Size files.
3. Double-click on the MORE II program icon to start MORE II Trial Size.
PART 1 — Writing Samples
These MORE II Quick Tricks will guide you through a number of tasks. Some of these Quick Tricks you may find you already know. Some will be new to you. Others you may just like to keep handy for quick reference.
Review the following sections and select those of interest to you. The materials are designed so that you can perform them in any order.
• Styling with Rule Sets
• Using Custom Labels
• Inserting Graphics
• Coloring Text with Custom Colors
• Reorganizing Outlines
• Previewing Your Work
The following examples and demonstrations use the sample files Writing Sample #1 and Writing Sample #2 which you will find on your Demonstration Disk. Before working with these MORE sample files, you should check to make sure you have Helvetica, Times, and Symbol fonts installed up to 24-point in size.
I. Styling with Rule Sets
MORE II has rule sets, which are like “smart style sheets” that style and format your text. This feature is handy when you want to style and format the entire outline at once, rather than visiting each headline to perform styling and formatting. You can cut or copy a rule set from one headline to another, assign your own rule set, or you can use a rule set that was previously installed in the Rules Library.
Follow the procedures below to copy one rule set from one headline to another headline.
1. Open the MORE II file Writing Sample #1
2. Press Command-E to fully expand the outline.
3. Use the scroll bar to display headline Ask the following questions about your presentation. Then click the headline to select it.
4. Press Option-Command-C to copy the entire rule set attached to the selected headline.
5. Scroll down to the headline Are you asking your audience to:. Then click the headline to select it.
6. Press Option-Command-V to paste the rule set to this headline and format all its subheadlines.
Note: When you copy a rule set from one headline to another, you are automatically copying all the rules attached to that headline. To see what rules you just copied, click on the headline Ask the following questions about your presentation and choose Rules from the Format menu. You’ll see you copied a rule for boldface style for the selected and first level subheadlines, and a rule for a “custom” label style for just the first level subheadlines. You’ll see how to make a custom label style later in this book.
Follow the procedures below to change the rule for font size for all Level 1 headlines.
1. Click the topmost, Home headline to select it.
2. Choose Rules from the Format menu to display the Rules window. Use the scroll bar on the Rules window to display the rule:
Text Size: 18, levels 1-1 (H). Then click the rule to select it.
3. Select 24 as the new font size from the pop-up menu. Then click Replace to apply the new font size. Click the outline to make it active and then scroll to see that all Level 1 headlines are now 24-point size.
4. Choose Undo Format Change from the Edit menu to return all Level 1 headlines to 18-point size.
Note: When you create an outline from scratch, MORE II uses preset formatting options to determine characteristics such as font, size, style, labels, and line spacing. You can change the preset formatting options using Rules, as detailed above, or selectively, like a word processor, by dragging over text and changing its formats.
Since MORE II files are outlines, they are hierarchies of levels. That’s why we refer to “Level 1” headlines as above. The level numbers following each rule in the Rules window are relative to the selected headline, and the selected headline is always Level 0.
Take a tour through the Rules window to look at the rules you can change in an outline. If you don't see any rules in the rules list, it’s because you selected a headline that doesn’t have any rules. Select the topmost headline and look at its rules. The initials after the rule tell you that the rule applies to Headlines or Document windows.
Follow the procedures below to install into the Rules Library the rule set that is attached to the Home headline. Then use the Library rule set to style another entire outline all at once.
1. Click the topmost, Home headline to select it, if it isn’t already selected.
2. Select Open Library on the Library Menu to open an existing library. When the list box appears open Demo Library.
3. Choose Install Rule Set from the Rules section of the Library menu.
4. When MORE displays the text of the selected headline, Presenting with MORE II, as the suggested name by which to save the rule set, click Install to accept the name.
5. Open the MORE II File Writing Sample #2. Then click the Home headline to select it.
6. Choose Presenting with MORE II from the bottom of the Rules submenu in the Library menu. MORE instantly styles and formats the entire outline with the rule set.
Note: You can save and use rule sets in this way in MORE II’s outlines, bullet charts, and tree charts. Plus, you can pass your library of styles onto other users to share styles between your work groups.
II. Using Custom Labels
In addition to using any of six preset label styles at any headline level, you can also create your own custom labels. MORE is also “smart” about using numbers and letters in custom labels.
Follow the procedures below to create “smart” custom labels.
1. Open the MORE II File Writing Sample #1, if it isn’t already open.
2. Click the headline Ask the following questions about your presentation: to select it.
3. Choose Custom Labels from Labeling submenu of the Format menu to display the Custom Label dialog box.
4. Click the Custom radio button, if it isn’t already selected.
5. Choose Helvetica from the Font pop-up menu. Then choose Bold from the Style pop-up menu.
6. Type Question #1: and then press the Spacebar twice in the text entry box to add some extra space after the label.
7. Click OK. MORE instantly styles the headlines below the selected headline with the custom label.
III. Inserting Graphics
You can paste graphics at the insertion point anywhere in an outline. Your graphic can be made in another application or in the MORE bullet chart view. You can paste the from the Clipboard or paste it from the Library.
Follow the procedures below to paste a graphic from the Library menu.
1. Open the MORE II File Writing Sample #1, if it isn’t already open.
2. Press Command-E to fully expand the outline.
3. Click at the end of the headline Identify the Presentation Media. You may need to scroll down to find it.
4. Choose Slide Projector from the Graphics section of the Library menu. (If Slide Projector isn’t listed in the submenu, choose the Open Library command and then use the standard list box to locate and select Demo Library.) MORE instantly places the graphic at the insertion point.
5. Double-click on the graphic to select it and display its handles.
6. Hold down the Shift key while you drag a corner handle to resize the graphic proportionally.
IV. Coloring Text with Custom Colors
If you have a Macintosh II with a color monitor, you can color text in any number of colors, and you can mix your own custom colors. If you have a monochrome Macintosh, you can choose from a set of eight colors.
Follow the procedures below to color text with a custom color.
1. Open the MORE II File Writing Sample #1, if it isn’t already open.
2. Click the topmost, Home headline to select it.
3. Press Command-A to select all the text in the Home headline.
4. Choose Custom Color from the bottom of the Text Color pop-up palette.
5. When MORE displays the custom color editor, double-click the menu color that you want to edit or replace with a different color.
6. When MORE displays the Apple color picker, click the color on the color wheel that you want. Then click OK. MORE displays your custom color on the menu color palette.
7. Drag your custom color box down from the Menu Colors to the Current Color box at the bottom of the dialog window. Then click OK. MORE displays the selected outline text in your custom color.
V. Reorganizing Outlines
You can quickly reorganize your outline just by dragging a headline to another place in the outline. When you drag a headline, all its subheadlines go with it.
Follow the procedures below to reorganize part of your outline.
1. Open the MORE II File Writing Sample #1, if it isn’t already open.
2. Click the headline that begins Identify the Presentation Media to select it.
3. Position the pointer just to the left of the headline. Press and hold down the mouse button while you drag the pointer to just above the headline Identify Key Points and Supporting Data. Then release the mouse button to complete the move.
4. If you make a mistake, just select Undo from the Edit menu and try again.
VI. Previewing Your Work
MORE II lets you preview what your work will look like when it prints out. This feature is handy to check if you need to make any last minute revisions or to see how many pages the document is. You can also preview your work from the bullet chart and tree chart views.
Follow the procedures below to preview your work.
1. Open the MORE II File Writing Sample #1, if it isn’t already open.
2. Choose Preview/Options from the File menu to display the preview window.
3. Deselect the Selected Outline Only check box to preview the whole outline.
4. Position the pointer over the preview page; it will become a magnifying glass. Click to see a close up of that part of the page. Click another time to return to normal view.
5. Position of the pointer over any margin and drag to change that margin.
6. Use the scroll box on the Preview window to see other pages.
PART 2 — Bullet Chart Tricks
This section of MORE II Quick Tricks is about bullet charts. You will be guided through a number of tasks. Some of these Quick Tricks you may find you already know. Some will be new to you. Others you may just like to keep handy for quick reference.
Review the following sections and select those of interest to you. The materials are designed so that you can perform them in any order.
• Styling with Rule Sets
• Placing a Graphic on the Master Page
• Automatically Numbering Charts
• Quickly Editing Text in the Outline
• Creating a Notes Window
• Previewing Bullet Charts and Notes Windows
• Displaying the Slide-Show View
The following examples and demonstrations use the sample files B/W Business Plan and Color Business Plan which you will find on your Demonstration Disk. Before working with these MORE sample files, you should check to make sure you have Geneva and Times fonts installed up to 36-point in size.
I. Styling with Rule Sets
MORE II has rule sets, which are like “smart style sheets” that style and format your bullet charts. This feature is handy when you want to style and format all charts at once, rather than visiting each one to perform styling and formatting. You can make your own rules, or use a rule set that was previously installed in the Rules Library. You can also instantly reformat an entire presentation.
Follow the procedures below to format all the chart titles at once.
1. Open the MORE II file B/W Business Plan if you have a black and white monitor. If you have a color monitor, open the MORE II file Color Business Plan.
2. Click the topmost, Home headline to select it.
3. Press Command-E to fully expand the outline.
4. Click the bullet chart icon at the bottom of the window to switch to the bullet chart view.
5. Click the chart title Business Plan for Qwik Auto Lube to select it.
6. Click the Scope Tool on the palette to select All Charts, if it isn’t already selected.
7. Choose 24 as the point size from the Size submenu on the Format menu. Press the right-arrow cursor key to see that MORE also has reformatted all the other chart titles. If you don’t have these font sizes installed, choose a size you have available. Otherwise, MORE II will “scale” the font onscreen to match the size you choose.
8. When you are finished looking at the charts choose Undo Format Change from the Edit menu.
Note: By selecting All Charts, you automatically made a rule for this presentation that changed the size of the chart titles from 36-point to 24-point. Experiment with All Charts and This Chart. Making a change with All Charts chosen, will always change all charts. Choose This Chart when you just want to change the currently displayed chart.
II. Placing a Graphic on the Master Page
When you paste a graphic or write caption text on the master page, MORE will display the graphic and text on all the charts. That way, you don’t have to visit each chart to paste a picture or write a caption on it.
Follow the procedures below to paste a picture on the master page.
1. If it isn’t already open, then open the MORE II file B/W Business Plan if you have a black and white monitor. If you have a color monitor, open the MORE II file Color Business Plan.
2. Click the topmost, Home headline to select it
3. Click the bullet chart icon at the bottom of the window to switch to the bullet chart view.
4. Choose Master Page from the Bullet menu. When MORE displays the master page, the bullet chart objects will be dimmed and unselectable.
5. Choose Car from the Graphics section of the Library menu. (If Car isn’t listed in the submenu, choose the Open Library command and then use the standard list box to locate and select Demo Library.) MORE instantly pastes the picture on the chart. Drag the car to the bottom right corner.
III. Automatically Numbering Charts
MORE lets you write caption text on charts. For example, you may want to write a company name or logo. MORE has “hot stamps” in the horizontal ruler that automatically insert special information such as the chart number, date, and time. By using the hot stamps on the master page, you can automatically number each chart in the series.
Follow the procedures below to automatically number each chart in the series.
1. If it isn’t already open, then open the MORE II file B/W Business Plan if you have a black and white monitor. If you have a color monitor, open the MORE II file Color Business Plan.
2. Click the topmost, Home headline to select it.
3. Click the bullet chart icon at the bottom of the window to switch to the bullet chart view.
4. Choose Master Page from the Bullet menu. When MORE displays the master page, the bullet chart objects will be dimmed and unselectable.
5. Click the Text Tool on the palette to select it.
6. Click in the upper right-hand corner of the chart. The type Chart and press the Spacebar once.
7. Select Chart Number from the hot stamps in the horizontal ruler. Then press the Spacebar once.
8. Press Command-A to select all the text in the caption box. Then choose Bold from the Style menu of the Format menu.
9. Select the pointer tool and move the text box to the top right corner.
10. Choose Master Page from the Bullet menu again to deselect it. Use the left and right arrow keys to see that each chart is automatically numbered.
IV. Quickly Editing Text in the Outline
As you design your bullet charts, you may want to switch to the underlying outline to edit some text. Pressing Option-Command-I switches to the outline view with the selection bar on the headline that corresponds to the current chart title.
Follow the procedures below to quickly edit some text in the underlying outline
1. If it isn’t already open, then open the MORE II file B/W Business Plan if you have a black and white monitor. If you have a color monitor, open the MORE II file Color Business Plan.
2. Click the topmost, Home headline to select it
3. Click the bullet chart icon at the bottom of the window to switch to the bullet chart view.
4. Press the right cursor-arrow key once to display the second chart in the series.
5. You notice that “At A” in the first bulleted subhead should have lowercase “a”.
6. Press Option-Command-I to switch to the outline view with the headline selected that corresponds to the title of the chart.
7. Click headline I.A to select it. Then edit the “At A” to be “at a”.
8. Press Option-Command-I to switch to the bullet chart view with the corresponding chart selected with your new edit.
All text on the charts comes from the underlying outline. You use the Include commands on the Bullet menu to determine what to include on each chart. You can use the caption text tool on the Bullet Chart palette to add extra text.
V. Creating a Notes Window
You can create speaker’s notes for your presentation in any MORE II view. You can write a speaker’s note for any chart in the presentation. MORE attaches a Notes window to the headline that corresponds to the chart title. So you can create a Notes window in either the bullet chart or outline view. Notes windows are great for speaker’s scripts, supporting data, quotations, and so on. Later, you can even print the Notes windows.
Follow the procedures below to create a Notes window.
1. If it isn’t already open, then open the MORE II file B/W Business Plan if you have a black and white monitor. If you have a color monitor, open the MORE II file Color Business Plan.
2. Click the topmost, Home headline to select it
3. Click the bullet chart icon at the bottom of the window to switch to the bullet chart view.
4. Choose Notes Window from the Window menu.
5. Type Introduce yourself and hand out copies of the Business Plan.
When you choose your charts in the Preview/Options window, you can choose a printed style that includes notes.
VI. Previewing Bullet Chart and Notes Windows
MORE lets you preview your charts in the Preview window before printing them. You can also use the Preview window to select and preview a print format for your Notes windows.
Follow the procedures below to select and preview a print format for your Notes windows and bullet charts.
1. With the same chart selected from the previous exercise (the first chart in the series), choose Preview/Options from the File menu.
2. If you have a color printing device, select the Color Printing checkbox. If you have a black and white printing device, deselect the Color Printing checkbox.
3. Click the fourth icon on the top row to select the “two up” format for charts and Notes windows.
4. Place the pointer on the speaker’s note under the preview of the first chart. Then click to magnify the text of the speaker’s note.
5. Click again to return to the normal preview size.
6. Use the scrollbar on the Preview window to preview all the charts in the series.
VII. Displaying the Slide-Show View
When you’re finished designing your presentation, you can display the Slide-Show view. The slide-show view is great for “live” on-screen presentations and self-running demonstrations.
Follow the procedures below to display the Slide-Show view.
1. If it isn’t already open, then open the MORE II file B/W Business Plan if you have a black and white monitor. If you have a color monitor, open the MORE II file Color Business Plan.
2. Click the topmost, Home headline to select it
3. Click the bullet chart icon at the bottom of the window to switch to the bullet chart view.
4. Press the Spacebar to display the Slide-Show view.
5. Listed below are some ways to navigate in the Slide-Show View:
• Click to go to the next chart in the series.
• Press the right and left cursor arrow keys to go to the next or previous chart respectively.
• Double-click a subhead to go forward to where that subhead is a title, or double-click a title to go back to where that title is a subhead.
• Press the Spacebar to exit to the bullet chart view.
PART 3 — Organizational Chart Samples
These MORE II Quick Tricks will guide you through a number of tasks. Some of these Quick Tricks you may find you already know. Some will be new to you. Others you may just like to keep handy for quick reference.
Review the following materials and select those of interest to you. The materials are designed so that you can perform them in any order.
• Styling with Rule Sets
• Selective Styling
• Creating a Staff Position
• Creating a Cluster
The following examples and demonstrations use the sample files B/W Org Chart and Color Org Chart which you will find on your Demonstation Disk.
I. Styling with Rule Sets
MORE II has rule sets, which are like “smart style sheets” that style and format your tree charts. This feature is handy when you want to style and format the entire tree chart at once, rather than visiting each node to perform styling and formatting. You can cut or copy a rule set from one node to another, or you can use a rule set that was previously installed in the Rules Library.
Follow the procedures below to install a rule set in the Library to the whole tree chart at once.
1. Open the MORE II file B/W Org Chart, if you have a black and white monitor. Open the Color Org Chart if you have a color monitor.
2. Press Command-E to fully expand the outline.
3. Click the tree chart icon at the bottom of the window to switch to the tree chart view.
4. If you have a black and white monitor choose B/W Org Chart from the Rules section of the Library. If you have a color monitor choose Color Org Chart from the Rules section of the Library. (If Tree Chart isn’t listed in the submenu, choose the Open Library command and then use the standard list box to locate and select Demo Library.) MORE instantly formats the entire tree chart.
5. Click the Focus Out Tool until you can see the entire chart.
II. Selective Styling
You can select one or more connecting lines or nodes and then choose styles from the tree chart palette and formats from the Format menu for the selections. Text formats that you apply to the tree chart are independent of text formats in the outline and bullet chart view.
Follow the procedures below to selectively style your tree chart.
1. Open the MORE II file B/W Org Chart, if you have a black and white monitor. Open the Color Org Chart if you have a color monitor.
2. Press Command-E to fully expand the outline.
3. Click the tree chart icon at the bottom of the window to switch to tree chart view.
4. Click the Focus Out Tool on the palette until you can see the whole tree chart in the window.
5. Press and hold down the Shift key while you click each of the Level 1 nodes. MORE displays selection handles on each node that you Shift-click.
6. Choose Flush Right from the Text Format submenu on the Format menu.
7. With the same nodes still selected, choose the widest edge from the Edge Tool pop-up menu to style the selected nodes.
8. Click the Focus-In Tool to see some nodes closer.
III. Creating a Staff Position
Sometimes a node has a special relationship to its parent node on the tree chart. For example, a secretary reporting to a vice president. MORE II lets you assign a staff position to any node that has no subnodes.
Follow the procedures below to create a staff position node for the executive secretary to the president of the company.
1. Open the MORE II file B/W Org Chart, if you have a black and white monitor. Open the Color Org Chart if you have a color monitor.
2. Press Command-E to fully expand the outline.
3. Click the tree chart icon at the bottom of the window to switch to tree chart view.
4. Click the node for Susan Maxwell Executive Secretary to select it.
5. Click the focus out Focus Out Tool until you can see all of the chart.
6. Choose the left-side icon from the Staff Position pop-up menu on the tree chart palette.
7. Click the Focus In Tool to see what you have done.
IV. Creating a Cluster
You can assign cluster groupings to the lowest level nodes on the tree chart. Clusters are useful when you have many nodes at the same level and want to conserve space on the chart.
Follow the procedures below to create a cluster grouping.
1. Open the MORE II file B/W Org Chart, if you have a black and white monitor. Open the Color Org Chart if you have a color monitor.
2. Press Command-E to fully expand the outline.
3. Click the tree chart icon at the bottom of the window to switch to tree chart view.
4. Click the node for George W. Leonard Engineering Director to select it.
5. Click the Focus Out Tool to until you can see the entire chart.
6. Choose the last icon on the top row of the Cluster pop-up menu on the tree chart palette.
7. Click the Focus In Tool and scoll for a look at the cluster you just created.
For MORE Information:
For more information on MORE II, and on Symantec’s other products, contact Symantec at the number listed below. You can also contact Symantec through the LVTFORUM on CompuServe, or via MCI-Mail.
MORE II’s suggested retail price is $395.00. MORE II requires a Macintosh Plus, Macintosh SE, or Macintosh II with 1MB RAM, and one disk drive and a hard disk. MORE II includes the SpellFinder™ 100,000 word spelling checker from Microlytics. MORE II is compatible with all models of the Apple ImageWriter™ and LaserWriter™, Tektronix™ 4693D color printer, and slide making devices.
